With the arrival of perfect weather and the allure of beautiful outdoor spaces, the idea of hosting a picnic party becomes increasingly appealing. As we know, picnics are ideal for almost any celebration or occasion such as anniversaries, birthdays, wedding parties, or business parties.
Invite your friends and conjure an unforgettable picnic party and a fun get-together, while soaking up the sun’s rays and breathing in the fresh air. Organising a successful picnic, however, requires thoughtful planning. To ensure a relaxed and enjoyable atmosphere, we’ve compiled some top tips.
1. Choose the right location
Selecting an ideal location is crucial for your picnic party. It should be easily accessible, spacious enough for your guests, and align with your picnic theme. If you have invited families with many kids, your picnic party requires a place with a huge green area where they can play. If you want a romantic atmosphere, choose a location with a nice viewpoint.
When selecting a location, it’s essential to consider the weather forecast. Therefore, it is best to choose a spot that provides enough shade or a covered area in case of scorching sun or unexpected rain.
Additionally, in your search for the ideal picnic party location, prioritise venues that offer amenities like barbecue facilities, electricity, accessible toilets, and ample parking.
Consider a variety of settings such as local or state parks, beaches, farms, ranches, gardens, or even your own backyard when selecting a location. Take your time to make a thoughtful decision, as the right setting is crucial in crafting an enjoyable and memorable atmosphere for everyone.
2. Take care of the picnic party decoration
If you have chosen a picnic theme, you can completely adapt your decoration and create a fun and festive atmosphere by incorporating different party supplies.
Start by selecting a table cover to serve as the foundation of your table. Then, add variety by using different tableware and catering supplies such as plates, bowls, grazing boxes, drinking cups and drinking glasses in various shapes and sizes. Choose accessories that fit the theme and add a pop of colour with napkins, or artificial fruit that complement the colour scheme of your tableware.
To brighten up the area, you can create a balloon arch or just hang balloons, banners, buntings and garlands, and other party decorations. For a more elegant touch, place fresh or artificial flowers in vases on the table. Don’t forget to bring candles or fairy lights to create a cosy atmosphere during sunset.
With these simple tips, you can create a beautiful picnic party setup that everyone will enjoy.
3. Plan the menu
When planning your picnic party, menu selection is essential. Consider your picnic’s theme and your guests’ preferences while choosing the food. Classic picnic food like sandwiches, salad, and fruits are a good option, but you can also add boards with meat, sushi, various sauces, and sweet treats to elevate the experience.
Ensure that your menu includes vegetarian, vegan, or gluten-free options in case anyone has dietary restrictions or allergies and mark them accordingly with flag picks.
For your picnic, you might include a range of food options such as salmon or tuna sandwiches, fruits, vegetables, cheese and meat platters with nuts, cookies, popcorn, crackers, cupcakes, croissants, various spreads, jams, and chips.
In addition to refreshing water and homemade lemonade, you can also experiment with preparing different cocktails. These will add a real festive element to your picnic, especially if you decorate drinking glasses with straws, stirrers, and picks.
4. Prepare picnic party games and activities
Dedicate a part of the picnic party for fun activities or games. You can choose everything from classic party and card games to frisbee throwing, kite flying, and various ball games. Use your creativity and come up with unique games that your guests will surely enjoy.
To top it all off, you can also play some music during the picnic. This will set the right mood and your guests can even dance to the beat if they feel like it.
5. Create memories
Life is full of beautiful everyday moments, so take this picnic party as a reminder to capture some of them. Take photos of your picnic, delicious food, beautiful space, and your happy guests. Take a group photo during the picnic. It will surely be a nice memory forever!
6. Clean up after picnic party
A picnic will only be perfect, if you clean up when everything is finished. After your picnic party, it is crucial to ensure that you leave the area clean and tidy. Properly dispose of all rubbish in designated rubbish bins or take it with you if there are none available. It is important to bring enough rubbish bins to avoid littering the area. Remember to leave the place in the same condition as before you arrived, so that others can enjoy it too!